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Western Haflinger Association |
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Home Organized
in 9/93 Article 1: Name The name of this organization
shall be the Western Haflinger Association (WHA),
a not-for-profit association, the purpose of which is to promote the Haflinger
breed. Article 2: Membership Membership shall
be open to anyone interested in the Haflinger breed and shall be granted upon
payment of the annual dues. Membership shall extend to family members in a single household and
each family shall have one vote. A member may
be suspended or expelled by a 2/3 vote of the Board of Directors for failure to
abide by the rules and regulations of the Association, for unsportsmanlike
conduct, or for an action which is opposed to the objectives and purposes of the
Association; however a ten (10) day notice in writing shall have been given by
the Association so that he/she may be given a closed and private hearing with
the Board of Directors called for that purpose. Upon termination of membership, a prorated proportion of the current dues shall be remitted to the expelled
member and he/she shall have no other rights or interest in the property of the
Association. Article 3: Officers and Duties Section 1: Board
Of Directors The Board of
Directors shall consist of twelve (12) voting members. Board member terms shall
be three (3) years, with four (4) members being elected each year. The
membership shall elect the members of the board of Directors at its annual
membership meeting. A. In order to begin this three year cycle format, the
current (2005) terms shall be as follows:
TERMS ENDING DEC. 2007 Kiola Krienke
Gale Emmons
Doug Stout
Robin Walker Linda Bickel Dayl Phillip Eric Bickel TERMS ENDING DEC. 2009 Michelle McKenzie
Maureen Morlang Lorraine Waite TERMS ENDING DEC 2010 Kiola Krienke Robin Walker Gale Emmons
Doug Stout
Section
2: Election of Officers At the first meeting of the Board of Directors, after the
election, the Board shall elect, by majority vote, a President, Vice President,
and Secretary/Treasurer from within the members of the newly elected and current
board. Officers shall be elected annually. All other members of the Board shall
be known as “Directors at Large.” Section 3: Duties of Officers A. President --calls and presides at meetings --casts deciding vote to break tie --appoints committees --serves as chief officer of the
Association and shall preside at all meetings of the members of the Association
and of the Board of Directors B. Vice President --performs duties of the president in
his/her absence --assists the president as required
--serves on the Board of Directors C. Secretary/Treasurer --keeps records of the Association and
reads them when called upon --prepares correspondence for the
Association --receives, disburses, and accounts for
finance of the Association --serves on the Board of Directors D. Director --take charge of all business of the
Association, other that the Annual meeting, by majority of the Board --fills vacancy(ies) by appointment --attempts regional representation Section
4: Quorum A quorum shall consist of seven (7) directors Section 5: Power of the Board of Directors The board shall have general charge of the affairs, funds,
and property of the Western Haflinger Association, and shall have full power to
carry out the purposes of the WHA in accordance with its charter and bylaws.
Section
6: Removal of Officers or Directors An officer or director may be removed from office by a
two-thirds (2/3) vote of the board of Directors at any Board meeting. Section 7: Accounts of this Association Accounts shall be audited by a committee appointed by the
President as requested by the board of Directors. This audit shall be reported
to the next annual meeting following its completion. Article 4: ElectionsOfficers and
directors shall be elected by secret ballot. Only paid-up members shall receive
a ballot. The voted ballots shall be mailed or handed to the election committee
on or before the annual meeting. The ballots shall include those candidates
running for the Board plus a write-in space. The ballots will be tabulated at
the annual meeting. Article 5: Nominating
Committee The
nominating committee shall be consisting of one Board member and two members
from the general membership. They shall be appointed by the President. Duties
include soliciting candidates and tabulating ballots. Every attempt shall be
made to nominate at least two persons for each open director’s position. Article 5: Annual Meeting, Quorum, BOD Meeting, and Notice of Annual Meeting Section 1: Annual Meeting The Annual
business meeting shall be held at a place as designated by the Board of
Directors. At such meeting
the members shall elect by secret ballot the Board Directors provided
for in the By-laws and transact other business within their powers deserving
attention. Section 2: Quorum The number of
members present shall constitute a quorum for transactions of business at any
regular or special meeting of the members. Section 3: Board of Directors Meeting The annual meeting
of the Board of Directors shall be held prior to the general meeting for
purposes of planning the meeting agenda. A special meeting of the members may be
called at any time for any purpose by the President or the Board of Directors or
may be called by the representation of a majority of the members. Article
6: Membership Dues Dues shall be set
by the members and are payable for the calendar year. Annual dues shall be due
and payable on the first day of January in each year. The same shall become
delinquent January 31 of that year. Failure to pay dues shall automatically
eliminate said member from voting privileges in Association business until delinquent
dues are paid in full. Article 7: Amending the Constitution/Bylaws This Constitution/Bylaws may
be amended at any regular meeting of the membership by a majority vote. Any
member may submit a proposed amendment to the Board of Directors for
consideration by the general membership. Said proposed
amendment must be submitted to the Board at least 30 days prior to the general
membership meeting, and same must be sent to the membership at least two weeks
prior to the Annual meeting. Article 8: Order of Business The regular order
of business at all meetings shall be as follows: -- Call to order -- Roll call or
count of members in good standing -- Reading of the
minutes of last Annual meeting -- Treasurer’s
report -- Committee
reports -- Consideration
of special or unfinished business -- Consideration of new business -- Adjournment Article
9: WHA Regions WHA North:
Washington, Montana, Northern Idaho (north of Wa/Or state line) Canada, Yukon,
BC and Alberta WHA Central:
Oregon, Southern Idaho (south of WA/OR state line) Wyoming, Nevada, Utah and
Colorado WHA South:
California, Arizona and New Mexico Article 10: Annual Events/ Rotation of Event site / Insurance Section 1: The Annual event
The Annual event shall
be hosted by members residing within the region scheduled for the given year
including all aspects of planning, sponsoring, hosting and running the event for
that year. If a region is not able to take on this task, then the event will be
skipped for that year. The WHA Board of Directors will consult and assist, but
will not become the primary planners. Section 2; Rotation of Event 2005 WHA Central 2006 WHA South 2007 WHA North 2008 WHA Central 2009 WHA South 2010 WHA North And so on Section 3; Insurance The WHA will continue to
supply insurance for the entire WHA area/regions, and will
continue to do the newsletter with input from all three regions. Each region
will receive two (2) days a year of insurance coverage for events/clinics, etc.
The area that will be hosting, organizing, and putting on the Annual event will
get three (3) days of coverage. Additional coverage may be purchased on an as
needed basis. Article 11: Application for and Distribution of Funds / Funding Applications / Events Calendar Section 1: Distribution of Funds The WHA Board shall budget
equal funding amounts to each region should an event be planned within a
particular region in which monetary support is desired. Section 2: Funding applications for events The WHA Board shall consider applications for funding from
each region by reviewing written applications and considering/approving the
funds reserved for each region once a calendar quarter. Meetings for this
specific purpose will be scheduled in March, June, September and December.
Additional association business may be conducted as well. Section 3: Events Calendar The WHA Board shall oversee a master calendar of events
approved for funding. In order to help avoid conflicts of schedules. This will
be shared with the newsletter editor(s) for publication. Signed and approved with
amendments by a vote of the membership on: _______________ President: Vice President: Secretary/ Treasurer: |